A clean inventory report, in minutes.
Fill in a check-in inventory, mid-tenancy inspection or check-out report room by room, then copy or download a tidy, dated document to keep on file and share with your tenant. Free, no sign-up.
Add a row for each room or area. Note anything worth recording, for example "small scuff on north wall, cooker clean, smoke alarm tested OK".
- Dated photos of every room and any existing damage, taken at both check-in and check-out so the before and after line up. A photo with a visible timestamp beats a written note.
- Meter readings at check-in and check-out (gas, electricity, water), so unpaid usage can't be argued over later.
- Consistent condition ratings. Use the same wording at check-in and check-out (Good, Fair, Poor) and describe the same items, so any change is obvious. You can only charge for damage beyond fair wear and tear, never for normal ageing.
A record-keeping aid, not legal advice. Keep dated photos alongside this report. The Stead app does timestamped photo capture, so each observation has visual evidence behind it. A thorough check-in inventory, agreed by both parties, is your single best protection in a deposit dispute. Nothing you enter here leaves your browser.
Why an inventory and condition report matters.
A detailed, dated check-in inventory, ideally with photos and the tenant's written agreement, is the single most useful piece of evidence in a deposit dispute. It sets the agreed starting point for the property's condition, so there's no argument later about what was already there.
At check-out you compare the property against that check-in record, allowing for fair wear and tear. Fair wear and tear is the gradual decline you'd expect from ordinary living, like slightly worn carpets or faded paint. It isn't damage, and you can't charge a tenant for it. A good report makes the difference between the two clear.
Whatever you find, raise any disagreement promptly and in writing. The longer an issue sits unrecorded, the harder it is to evidence. A mid-tenancy inspection is your chance to spot problems early, agree them while everyone remembers the detail, and keep the property in good order.
This tool gives you a clean, consistent format for all three. Fill it in on the day, share it with your tenant, and keep the dated copy on file.
Inspect once, keep the record forever.
Stead's landlord tools store each property's inspections, timestamped photos, certificates and deposit paperwork together, so when a dispute or a renewal comes round the evidence is already in one place.